At OES, we are committed to protecting your privacy as an online visitor to our website. Please read our privacy policy below carefully. It details what personal data we collect and how, what we do with it and who we share it with. It also describes your privacy rights and controls such as your choices regarding use, access and correction of your personal data.
Effective as from: 16 August 2018
Data Types | Description |
---|---|
Website data | This is data on how you use our Website and may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and Website navigation paths, as well as information about the timing, frequency and pattern of your use of our Website. |
Software Platform & Service data | This may include billing data, your name and contact details such as your email address contained in/relating to software platform and services we provide (if you enquired to hire us or you decided to hire us). |
Correspondence data | This may include personal data contained in or relating to any communication that you send to us (e.g. when you provide feedback, respond to a survey, or communicate with our customer support etc.), or that we use to communicate with you (e.g. updates regarding our Website, software platform etc.). |
Marketing data | This may include personal data you provide to us if you sign up to receive our newsletters and choose whether you wish to receive promotional communications (e.g. offers, invitations to promotional activities such as events, webinars etc.) from us by email. |
Cookies & similar technology data | This may include personal data that we obtain about you through cookies and similar technologies. For more information, see our Cookies Policy https://www.oes.com/cookies/. |
Profile data | This may include your name and contact details and some of the other personal data set out in this table e.g. Third-Party data, Registration data. |
Registration data | This may include information you provide to register for software platform, events, webinars, surveys, etc. and may include your name and contact details e.g. an email address. |
Applicant data | This may include your name and contact details and any other additional personal information as well as a CV when you apply for a position with OES including through our Website. |
Third-Party data | This may include your name and contact details we obtain from third parties such as third-party services providers, social media, publicly available sources of information, etc. |
Other data | This is personal data other than the ones set out in the table above. |
Processing Type | Processing Purpose | Legal Basis |
---|---|---|
Website | to analyse your use of our Website as well as to develop, operate, improve, protect, personalise, customise and optimise our Website. | The legal reasons for this are our legitimate interest of the proper administration and operation of our business and/or to comply with a legal obligation. |
Software platform & Services | to provide you with information you requested about our software platform and services when you are considering whether to register for our software platform and/or engage us to provide you with services (e.g. provide a quote to you) and, if you decide to register for our software platform and/or engage us to provide you with services, to allow you to use our software platform and/or provide you with the services you engaged us for. | The legal reason for this is to perform our contract with you and/or take steps, at your request, to enter into such a contract. |
Communications (Non-Marketing) | to communicate with you (e.g. by email etc.) as well as to process the communications (e.g. customer support, complaints) you send to us. | The legal reasons for this is to perform our contract with you and/or our legitimate interest of the proper administration and operation of our business. |
Operations | to perform general administrative and operational activities e.g. billing, debt recovery etc. | The legal reason for this is our legitimate interest of the proper administration and operation of our business. |
Marketing & Advertising | to send you newsletters and promotional communications (e.g. white papers, offers, invitations to promotional activities such as events, webinars etc.) from us by email that may be of interest to you based on your preferences as well as to market and advertise our business, software platform and services to you through a variety of different channels which may social media. | The legal reasons for this is our legitimate interest of conducting marketing including any soft opt-in to undertake direct marketing to promote our business, software platform and services. To the extent that we are required to obtain consent for electronic marketing and we are not relying on your opt-in, our legal reason for this is consent. |
Profiling | to create a profile of you by combining data you provided to us or we got from other sources such as social media, in order to update, expand and analyse our data records, lead generation, and create more tailored marketing (including, for example, advertising) and/or to personalise the services we provide to you. | The legal reasons for this is our legitimate interest of (a) the proper administration and/or operation of our business, and/or (b) conducting marketing (including, for example, advertising) to promote our business, software platform and services. To the extent necessary for providing our software platform and services to you, the performance of the contract between you and us. |
Security, Risk & Crime | to protect our Website, software platform and business, prevent fraud, spam, abuse, security incidents, harmful and/or illegal activity, conduct security investigations and risk assessments, and/or to verify or authenticate information. | The legal reasons for this is our legitimate interest of protecting our Website, software platform and business, to comply with a legal obligation, to perform our contract with you, and/or the protection and assertion of our legal rights, your legal rights and the legal rights of others. |
Research and Analysis | to carry out research (e.g. market research), business and statistical analysis (e.g. develop statistical models, analyse the performance of our marketing (including, for example, advertising) campaigns etc. | The legal reason for this is our legitimate interest of the proper administration, monitoring and/or operation of our business, Website, software platform and services. |
Business improvement | to develop or improve our Website, services, software platform and business. | The legal reason for this processing is our legitimate interest of the proper administration and operation of our business, Website, software platform and services as well as to monitor them. |
Data Retention | to retain, store, archive and/or destroy the data. | The legal reasons for this processing is the performance of a contract between you and us, our legitimate interest of the proper administration and operation of our business, to comply with a legal obligation, and/or the protection and assertion of our legal rights, your legal rights and the legal rights of others. |
Audits | to carry out audits. | The legal reason for this processing is our legitimate interest of the proper administration and operation of our business as well as to monitor and improve our business, software platform, Website, and services. |
Sharing (Corporate Group) | to disclose your personal data such as your name and contact details to companies in our corporate group. | The legal reasons for this is our legitimate interest of administering, operate and/or managing our business, software platform, Website, and services, and/or performance of a contract between you and us. |
Sharing
(Service Providers) |
to disclose your personal data such as your name and contact details to third party service providers we use. | The legal reasons for this is our legitimate interest of administering, operate and/or managing our business, software platform, Website, and services, and/or performance of a contract between you and us. |
Sharing (Consent) | to share your data (including personal information) where you have provided consent, for the purpose(s) described at the time we ask you for your consent. | The legal reason for this is consent. |
Sharing
(Aggregated Data) |
to share aggregated information (information about our individuals that we combine together so that it no longer identifies or references an individual) and non-personally identifiable information in order to conduct industry and market analysis, demographic profiling, marketing (including, for example, advertising). | The legal reason for this is our legitimate interests of the proper administration and operation of our business. |
Sharing (Sale/Investment) | If there is (a) a sale or an asset transfer to a third party of, and/or (b) an investment in OESpart of that sale, asset transfer and/or investment may include your personal data. Purchasers, investors and/or their advisers may have access to your personal data as part of the corporate due diligence they perform as part of the (a) sale or asset transfer, and/or (b) the investment. | The legal reason for this is our legitimate interest of the proper administration and operation of our business. |
Sharing
(Internal re-organisation & Insolvency) |
to pass on to a successor in interest as part of a corporate re-organisation or in the unlikely event of an insolvency event such as a liquidation, insolvency, bankruptcy or administration. | The legal reason for this is our legitimate interest of the proper administration and operation of our business. |
Sharing
(Insurers & Professional Advisers) |
to disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining and maintaining insurance coverage, managing risks, obtaining professional advice and/or managing legal disputes. | The legal reason for this is our legitimate interest of the proper administration and operation of our business, to comply with a legal obligation and/or the protection and assertion of our legal rights, your legal rights and the legal rights of others. |
Sharing
(Legal Disclosures) |
to disclose your personal data where such disclosure is necessary for compliance with any legal obligations to which we are subject (including to government regulators) and/or the protection and assertion of our legal rights, your legal rights and the legal rights of others. | The legal reasons for this is to comply with a legal obligation, and/or the protection and assertion of our legal rights, your legal rights and the legal rights of others. |